Below is an index of resources available to Oakland Schools staff for working off-site.
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Preparation
There are several things you should do to prepare for remote work
- Charge your laptop, tablet, or any battery powered device you use when working remote.
- Make sure you have a portable battery charger to keep when working remote. If it is difficult to plug and unplug from your office space, obtain a spare charging cable.
- Verify your Internet access is sufficient to connect to Oakland Schools resources by testing at a time when it is not required to get your work done.
- Test your internet and VPN connection before you need it.
Connecting Securely
Oakland Schools requires the use of two-factor authentication (2FA) in order to protect access to each user’s email account. Oakland Schools staff use the 2FA called DUO Mobile However, a secure connection is needed to protect the information from a connected device (laptop, phone or tablet). Oakland Schools uses a VPN to secure those connections.
VPN Client
VPN clients are the application installed on your computer that connects virtually connects you to the Oakland Schools network. OS Main Building staff will use CheckPoint VPN software for this. Your Oakland Schools device should already have this software installed. Head over to the CheckPoint VPN page for more information. Once downloaded and installed, staff will log in with their FULL email address and email address password.
Remote Documents
File Shares (AKA Department Drives and Home Drives)
VPN REQUIRED
To access these resources, you must be connected to CheckPoint Endpoint VPN
- H:\ (\\oahu\Home\LastNameFirstInitial) - Personal shared drive
- ?:\ (\\maui\<DepartmentName>) - Department shared drives
Webmail
To access email, calendars, and contacts, staff can navigate to https://webmail.oakland.k12.mi.us (most are required to authenticate with DUO 2FA), and login with their Oakland Schools email address and email password.
Google Drive
All files uploaded to Google Drive are available, so long as you are connected to the Internet. Please make sure your are using your Oakland Schools account.
To verify which account you're currently using, hover your cursor over your profile picture to confirm which Google account's Drive you're currently viewing.
Office 365
- Office.com – Each employee is licensed to install office applications on 5 different devices
- OneDrive – All files uploaded to Office 365 – One Drive are available so long as you are connected to the Internet
- Outlook – Web access to email (Requires VPN connection to send and receive emails. Use Webmail for alternative.)
- Word – Web access to Microsoft Word
- Excel – Web access to Microsoft Excel
- PowerPoint – Web access to Microsoft PowerPoint
- Teams – Web access to Microsoft Teams
Adobe Creative Cloud
- Go to www.Adobe.com
- Click on “Sign in” (upper right)
- Click on “Continue with Google”
- Select your “<user>@oakland.k12.mi.us” account
- Select “Enterprise ID” if prompted to “Choose an account for”
- Under "Creative Cloud" in the center click the button labeled "Open"
- Alternative - Navigate to https://creativecloud.adobe.com/
Virtual Meetings
Cisco WebEx
All Oakland Schools employees have access to use Cisco WebEx Teams and Meetings. Login with your Oakland Schools email address and email password.
To use WebEx, start by visiting: https://oneoakland.webex.com/
Once on the Oakland Schools WebEx page, you will want to sign in by selecting the “Sign In” button.
On the IDBROKER WebEx page, you will enter your Oakland Schools email address and click the “Next” button.
You will be redirected to the Oakland Schools single sign on page, which allows for signing into WebEx with your Oakland Schools email and normal password. Enter this information and then click the “Sign In” button.
Most staff will be required to authenticate with DUO before being signed in.
After clicking the “Sign In” button, you are in WebEx and can use the menu options to schedule meetings. You can also download the desktop application. Most Oakland Schools devices should have this installed.
Webex Usage Resources
Microsoft Teams
Use Microsoft Teams to “chat with” or “call” other Oakland Schools employees that are also logged into Teams from your computer.
Google Hangouts
Use Google Hangouts to have video conferences and screen sharing sessions with any other users of Google Suite
Slack
Slack is a newer workgroup communication tool which is intended to be an alternative to email for workgroups that streamlines the multitude of email “conversation” threads.