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Preparation
There are several things you should do to prepare for remote work
- Charge your laptop, tablet, or any battery powered device you use when working remote.
- Make sure you have a portable battery charger to keep when working remote. If it is difficult to plug and unplug from your office space, obtain a spare charging cable.
- Verify your Internet access is sufficient to connect to Oakland Schools resources by testing at a time when it is not required to get your work done.
- Test your internet and VPN connection before you need it.
Connecting Securely
Oakland Schools requires the use of two-factor authentication (2FA) in order to protect access to each user’s email account. Oakland Schools staff use the 2FA called DUO Mobile However, a secure connection is needed to protect the information from a connected device (laptop, phone or tablet). Oakland Schools uses a VPN to secure those connections.
VPN Client
VPN clients are the application installed on your computer that connects virtually connects you to the Oakland Schools network. Oakland Schools Administration Building and Technical Campus staff will use CheckPoint VPN software for this use. Your Oakland Schools device should already have this software installed, but if you don't have it installed or need assistance with it's use, Head over to the CheckPoint VPN page for more information.
Remote Access to Resources
VPN Connection Required
To access your 'File Shares' and 'Oakland Schools E-Mail via Microsoft Outlook', you must be connected to CheckPoint Endpoint VPN.
File Shares (AKA Department Drives and Home Drives)
- H:\ (\\oahu\Home\LastNameFirstInitial) - Personal shared drive
- ?:\ (\\maui\<DepartmentName>) - Department shared drives
Oakland Schools E-Mail via Microsoft Outlook
To access email, calendars, and contacts, staff can navigate to https://webmail.oakland.k12.mi.us (most are required to authenticate with DUO 2FA), and login with their Oakland Schools email address and email password.
Google Drive
All files uploaded to Google Drive are available, so long as you are connected to the Internet. Please make sure your are using your Oakland Schools account.
To verify which account you're currently using, hover your cursor over your profile picture to confirm which Google account's Drive you're currently viewing.
Office 365
- Office.com – Each employee is licensed to install office applications on 5 different devices.
- OneDrive – All files uploaded to Office 365 – One Drive are available so long as you are connected to the Internet.
- Outlook – Web access to email (Requires VPN connection to send and receive emails. Use Webmail for alternative.)
- Word – Web access to Microsoft Word.
- Excel – Web access to Microsoft Excel.
- PowerPoint – Web access to Microsoft PowerPoint.
- Teams – Web access to Microsoft Teams.
Adobe Creative Cloud
- Go to the Adobe Homepage.
- Click on “Sign in” (upper right).
- Click on “Continue with Google”.
- Select your “<user>@oakland.k12.mi.us” account.
- Select “Enterprise ID” if prompted to “Choose an account for”.
- Under "Creative Cloud" in the center click the button labeled "Open".
- Alternative - Navigate to the Adobe Creative Cloud Login.
Collaborating with your Team
Cisco WebEx Meetings
All Oakland Schools employees have access to use Cisco WebEx Teams and Meetings.
Getting Logged In
Cisco WebEx Meetings
Perform the following:
- To use the WebEx Meetings Web Application, start by visiting: https://oneoakland.webex.com/
- Select the 'Sign In' button in the upper right hand corner to proceed.
You will be redirected to the WebEx Meetings Login Page.
Perform the following:
- Enter your Oakland Schools E-mail address.
- Select 'Next'
- Enter your Oakland Schools password
- This is the same password you use to log in to your computer and to your Oakland Schools Web Mail.
- Select 'Next'
You will be redirected to the Oakland Schools Single Sign On page.
Perform the following:
- Enter your Oakland Schools E-mail address.
- Enter your Oakland Schools password
- This is the same password you use to log in to your computer and to your Oakland Schools Web Mail.
- Select 'Sign In'
You will be prompted to verify with Duo Mobile Two Factor Authentication.
Perform the following:
- Unlock the phone you have registered with Duo Mobile.
- If you have the Duo Mobile app installed and configured, perform the following:
- Select 'Send Me a Push'.
- Open the Duo Mobile application.
- Select the green banner from the top.
- Select "Approve"
- If you have your Phone Number registered, Perform the following:
- Select 'Call Me'
- Your configured phone will receive a call.
- Answer the call and press any of the numbers on the dial pad.
- Select 'Call Me'
After you've completed this step, you will be logged in to WebEx Teams Web Application.
Microsoft Teams
Use Microsoft Teams to “chat with” or “call” other Oakland Schools employees that are also logged into Teams from your computer.
- High-level overview of how to use Microsoft Teams: website link
- Sign in and get started with Microsoft Teams: website link
- Create Teams and Channels in Microsoft Teams: website link
- Chat and share files in Microsoft Teams: website link
- Start a meeting in Microsoft Teams: website link
- Collaborate in Microsoft Teams: website link
Google Hangouts
Use Google Hangouts to have video conferences and screen sharing sessions with any other users of Google Suite
Slack
Slack is a newer workgroup communication tool which is intended to be an alternative to email for workgroups that streamlines the multitude of email “conversation” threads.