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There are several things you should do to prepare for remote work
Oakland Schools requires the use of two-factor authentication (2FA) in order to protect access to each user’s email account. Oakland Schools staff use the 2FA called DUO Mobile However, a secure connection is needed to protect the information from a connected device (laptop, phone or tablet). Oakland Schools uses a VPN to secure those connections.
VPN clients are the application installed on your computer that connects virtually connects you to the Oakland Schools network. Oakland Schools Administration Building and Technical Campus staff will use CheckPoint VPN software for this use. Your Oakland Schools device should already have this software installed, but if you don't have it installed or need assistance with it's use, Head over to the CheckPoint VPN page for more information.
To access your 'File Shares' and 'Oakland Schools E-Mail via Microsoft Outlook', you must be connected to CheckPoint Endpoint VPN. |
Oakland Schools E-Mail via Microsoft Outlook
To access email, calendars, and contacts, staff can navigate to https://webmail.oakland.k12.mi.us (most are required to authenticate with DUO 2FA), and login with their Oakland Schools email address and email password.
All files uploaded to Google Drive are available, so long as you are connected to the Internet. Please make sure your are using your Oakland Schools account.
To verify which account you're currently using, hover your cursor over your profile picture to confirm which Google account's Drive you're currently viewing.
All Oakland Schools employees have access to use Cisco WebEx Teams and Meetings.
Perform the following:
You will be redirected to the WebEx Meetings Login Page.
Perform the following:
You will be redirected to the Oakland Schools Single Sign On page.
Perform the following:
You will be prompted to verify with Duo Mobile Two Factor Authentication.
Perform the following:
After you've completed this step, you will be logged in to WebEx Teams Web Application.
To sign in to and get access to Google Hangouts, go to: https://hangouts.google.com and sign in with your Oakland Schools credentials. |
Use Google Hangouts to have video conferences and screen sharing sessions with any other users of Google Suite.
To sign up to and get access to Slack for the first time, go to: https://oaklandschools.slack.com and sign up with your Oakland School E-Mail. |
Slack is a newer workgroup communication tool which is intended to be an alternative to email for workgroups that streamlines the multitude of email “conversation” threads.
You can create a conference room with your extension if you're onsite or offsite. Your extension must be setup and whitelisted by the network team to allow this. You will need to create a Service Desk ticket for this request. |
Hosting a conference call
You must keep the call active in order for the room to be available for outside callers. If you (the host) hangs up, the call will disconnect if no one else is in the room with you. |
Joining a conference call
To access your Oakland Schools Voicemail, perform the following:
You will then be directed to your voicemail box as is if you were on site.